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Using Find and Replace, instead, results in only the visible text being modified. Step 3 Now you can edit your document header and once you are done, click. Step 2 Click on the Edit Header option and Word will display the editable header as shown in the following screenshot. If you didn't use Find and Replace, but instead selected the whole document ( Ctrl+A) and changed the font to red, Word would make the changes in everything you see and everything that is hidden. Assume you are going to edit the Header, so when you click the Header button it will display a list of options including the Edit Header option. This works because Find and Replace only works with whatever is visible when you are working in Outline view. The result of this procedure is that all the headings in the document are changed to red text.
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Switch to Outline view by clicking on the Outline View button on the status bar.When you show only certain heading levels in Outline view, Find and Replace only operates on those particular heading levels. There is a quicker way, however: Do your work in Outline view. You could speed up the process by using a macro, but the macro would still be quite long since you would still need to do four separate Find and Replace operations.
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If you use four heading levels in your document, and you want to make them all red, you could use Find and Replace to search for all the heading levels, in turn, and change them to red. Suppose you want to apply a particular formatting attribute to all the headings in your document in one fell swoop.
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